PAGE 1: GENERAL PROJECT INFORMATION

Enter the following as requested:

Project title

Grant request from Project Budget, page 3 of Application.

Applicant – Legal name of organization, artist or group.

Sponsoring Organization -  Non-profit conduit organization, necessary only if applicant is an individual artist, collaborating artists, or a group without its own non-profit status.

Project Summary - complete as indicated

Facility, location - the building(s) or location(s) where event(s) will take place.

Project Start/End Dates - all projects must be completed between 01/01 & 12/31/2008.

Target Audience & Number Served - (Ex. general, youth, senior citizens, etc.); estimate total size of audience who will view or attend event as indicated.

 

ORGANIZATIONAL INFORMATION

Purpose and activities: Mission statement and brief explanation of what your organization does on a regular basis to fulfill this mission or purpose.

Volunteer Information: The number of individuals who volunteer for your organization regularly, and approximately how many hours they contributed last year.

Additional Information: US Congressional and NYS Assembly and Senatorial district numbers have been entered for you; please be thorough in providing the remaining requested information. 

Type of organization - Indicate the non-profit status of the organization applying, or sponsoring an artist or group by checking appropriate line.

Attachments; include one copy with application packet as requested (also see checklist).

List two contact persons for the project.  These should be the key people in the project and available to answer questions. (project coordinators).  Individual artists should always be listed as first primary contacts.  Please include email addresses.

 

PAGE 2: PROJECT PERSONNEL

List administrative personnel, other than the two contacts listed on page 1 (salaried or volunteer) who will manage the project and the grant. List artists contracted for the project; attach resumes, biographies or brochures. If additional artists or administrative personnel are to be involved, please include additional sheets with final application.

 

PROJECT NARRATIVE

This narrative should be included with your application. Submit the narrative on separate, 81/2 x 11" paper, with additional copies as required (see checklist, page 4).  Type or use word processing software, if possible. Your proposal will be evaluated on the basis of this narrative, so be as thorough as possible, and be sure to have in mind the evaluation criteria (see guidelines).  Answer the questions in the order presented (please . Give a complete, concise description of the project for which funds are being requested. Include all information requested.  Make a case for the uniqueness of your proposed project, and its importance.

 

PAGE 3: PROJECT BUDGET

For each Expense & Income line, enter the amount for the project under consideration for funding [Project columns].  Break each one of these figures down, and provide explanation, on a separate "budget notes" page, attached to application, with additional copies as required (see checklist, app. Page 4).  For example: If you have a figure of $800 under Expenses/ Non-Personnel/ Artists, please break down the fees for each artist, if there are more than one involved.

EXPENSES:

Expenses/Personnel:  For applicant organizations with paid staff, whether administrative or artistic, itemize your personnel costs for this project. Individual artists or artist groups applying include your fees in this column.  All-Volunteer organizations enter estimates in In-Kind column.

Expenses/Non-Personnel: Itemize costs for contracted Visual or Performing Artists, Other Outside Professionals (consultants, graphic designers, legal, choreography, and other services), Space Rental, Travel & Transportation (for artists, staff, or volunteers), Advertising & Promotion (printing, mailing, and advertising, etc.).  Space is provided for additional items. ANYTHING DONATED TO PROJECT SHOULD GO IN THE IN-KIND COLUMN.

Expenses/ Remaining Operating:  All items not entered in other categories.  Supplies & Materials, Equipment Rental, and Other. Itemize these costs in your "budget notes" attachment. 

 

In-Kind column: For each Expense line, calculate estimated donated goods and services in the In-Kind column.  This includes all goods and services that would be project expenses if they were not donated. Services may include volunteer staff, time on a computer, free advertising, etc. Non-cash donations include office supplies, groceries for refreshments, material for costumes, etc.  This total shows the panel the true cost of your project, and should not be included in the Project Expense column.

 

INCOME

Earned Income: Itemize projected income from tickets, fees for workshops, performances, concessions, advertising, parking, etc. 

Unearned Income: Itemize income from corporate sponsors, foundations, membership and individual contributions, government grants (federal, state, or local), & other unearned income (e.g. interest income). 

PLEASE NOTE: It is unlikely for any project to be completely funded through a Community Arts Grant.  All applicants should show additional sources of revenue in their budgets.  DO NOT include your Community Arts Grant (Decentralization funds) request as Income.

Community Arts Grant Request: Your request equals Project Expenses minus Project Income. Minimum & Maximum award amounts apply; see page 3 of these guidelines.   Do not include In-Kind estimates in this amount.

 

PAGE 4:

Organizational Budget Summary: For non-arts organizations, total arts related expenses, income and contributions; for arts organizations, use figures from the entire organization's budget from the last completed fiscal year.

Certification and Release: Must be signed and dated by an officer of the organization applying.  Please be sure to read carefully before signing.

Checklist: Carefully check to make sure all required information, and requested copies are included in your packet before submitting to the ACWC.